| File Reference : | F-IMS31 Competency Register |
| Date File Updated | 13-10-2023 |
| File Format | MS Word |
| No. of files | 2 |
| Category | IMS Registers | Tags: ISO 9001, ISO 45001, 7.2, IMS1 3.1, competence, skills matrix |
Included in the alphaZ subscription
Every alphaZ document and toolkit, with updates as they are released. Everything you download is yours to keep.
A competency register on one page: your people down the side, the skills along the top and a rating in each box, so gaps show up straight away.
This register template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Register number and title
- Information-classification
- Version
- Page number / total pages
Further guidance on competence:
Download this register with your company name and logo already added!
Document Preparation is included with the alphaZ subscription.
This file is included in the alphaZ subscription.
If you'd like hands-on help setting up your competency register against your people and activities, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.
Competency Register Template
The Competency Register is a Word template for recording the competence of each person against the activities or skills your organisation needs, as a skills matrix that shows at a glance where training is needed.
Two Versions Supplied
- F-IMS31 - each person rated C for competent or T for training against each activity
- F-IMS31-V2 - each person rated from 0, no competence, to 4, competent and can train others, with current and target ratings for each activity
What's Included in this Register
- Areas Covered - the department, site or team the register applies to
- Completed By and Date Reviewed - who completed the register and when
- Competence rating key - the rating scale used in the register
- Names and activities - people down the side and competences or activities across the top
Built for Clause 7.2 of the ISO Standards
- Shows the competence needed for each activity and who holds it
- Highlights where training or supervision is still needed
- Gives a target to work towards in the V2 version
- Gives a dated record of each review of competence
Who Needs a Competency Register?
Every ISO management system standard asks organisations to determine the competence needed and to keep evidence of it. A one-page matrix suits small and medium-sized businesses that want a simple record they can update after training or appraisals.
Using the Register
List the activities that affect quality, safety or the environment across the top and your people down the side, then rate each. Use the gaps to plan training, and update the register after training, inductions and annual reviews.
Which Rating Scale?
The C and T version is quick to complete and simply shows who is competent and who is still in training. V2 uses a five-point scale, from 0 for no competence through basic skills, competent with supervision and competent, to 4 for competent and can train others. Recording a current and a target rating for each activity lets you plan development as well as record it.
Document Control
The footer carries the register number and title, issue, information classification and page numbering. The register can be listed with your other controlled documents on the F-IMS20 Document Register.
Works with the Training Records
Other alphaZ documents for training and competence:
- ER2 Staff Training and Competency Matrix - an alternative Excel matrix with more detail
- F-Q5 Staff Training Record - for recording training as it is completed
- F-Q98 Professional Development Plan - for planning each person's development
- PP-1-03 Training and Competency Policy Procedure - sets out the training and competency arrangements
Would you rather we prepared it for you?
Our IMS Manual and Registers Preparation service writes your management system manual around your business and completes the registers behind it, including training and competence registers set up against your people.
